Building Labor Regulations and Employee Handbook

According to the provisions of Article 118 of the current Labor Code and Article 19 of Decree 12/2022/ND-CP, businesses with 10 or more employees must have a written Labor Regulations and register it with the Department of Labor, War Invalids, and Social Affairs. The following violations may result in a fine ranging from 5,000,000 to 10,000,000 VND:

• Failure to register Labor Regulations when the business employs more than 10 workers.

• Using Labor Regulations without registering them with the Ministry of Labor, War Invalids, and Social Affairs.

• Using expired Labor Regulations.

Building and registering Labor Regulations not only meets the mandatory requirements of the authorities but also serves as an important tool for guiding management and long-term human resources development, preventing and protecting the business in related matters.

This task requires considerable time and internal manpower, so businesses may consider using the services of a business consulting firm to develop Labor Regulations and workplace conduct rules. The Labor Regulations document typically includes the following key contents:

• Working hours and rest periods.

• Principles and order at the workplace.

• Occupational health and safety.

• Protection of property, business secrets, technological secrets, and intellectual property.

• Specification of actions and levels of labor discipline violations, determination of disciplinary measures, and material responsibility.

• Principles of handling and delegation of labor discipline.

• Codes of conduct and ethics in business.